One economic reality
Finance, trade, operations and accounting use the same data. Information is not re-entered in different systems, and the need for reconciliation between departments is reduced.
Factorbooks Algorithmic Autonomous Management Technology
Algorithmic Autonomous ManagementBusiness processes are now run by algorithms.
Factorbooks manages the impact of economic events on finance, trade, operations and accounting in a single integrated architecture. An event is recorded once, and every related process is updated at the same time, under the same rules.
What is algorithmic autonomous management?
Algorithmic autonomous management means processing every economic event in the business from a single record, with all its effects, under defined rules. Whether it is a sale, a purchase, a collection or a stock movement, its consequences are not handed from department to department; the system carries them out autonomously.
Event-driven processing
Every economic event is processed together with its effects on stock, cost, current accounts, cash and accounting. Results do not wait for period end.
Rule-based execution, human control
Rules, permissions and approval points are defined in the system. The system does the work; exceptions and decisions stay with people.
The platform at a glance
One economic event, nine business areas, one integrated architecture
47 modules across 9 business areas use the same data. Choose an event and watch which areas the system processes it in, in what order and with what results, autonomously.
Economic event
Live flow
AIFactorbooks AIAlgorithmic autonomous management · 47 modules
- Event source
- Affected area
- Data flow
Click a business area to see its modules.
The examples are conceptual; each step links to the related Factorbooks module. Rules, approval steps and permissions are defined for your business in the needs analysis.
One economic event, connected outcomes
Choose an event and run it to see the outcomes it creates in each area, together with the related modules.
Economic event
- The sales invoice is approved; the customer balance and risk status are updated.
- The goods leave stock; shipment and waybill are prepared.
- An e-Invoice or e-Archive invoice is issued.
- The expected collection is added to the cash flow by due date.
- Sales, VAT and cost of goods sold entries are created.
- Sales, profitability and stock reports are updated.
- The invoice is matched with the related purchase order.
- It goes through the defined approval steps.
- Stock quantity increases; the unit cost is recalculated.
- The payment plan is added to the cash flow by due date.
- Purchase, VAT and supplier entries are created.
- Purchasing and stock cost reports are updated.
- The collection is posted to the related bank account.
- The customer’s open balance is closed; the risk status is updated.
- The actual collection replaces the cash flow forecast.
- Bank and current account entries are created.
- Cash position and receivables reports are updated.
The examples are conceptual; each step links to the related Factorbooks module. Rules, approval steps and permissions are defined for your business in the needs analysis.
From disconnected processes to algorithmic autonomous management
| Disconnected applications and manual follow-up | Algorithmic autonomous management | |
|---|---|---|
| Data entry | The same information is entered in several systems | The event is recorded once; its effects are processed by the system |
| Consistency | Reconciliation between departments is needed | Every area uses the same economic reality |
| Visibility | Spreadsheets and reports are prepared at period end | Effects are visible when the event happens |
| Control | Follow-up depends on individuals | Rules, permissions and approval points are defined in the system |
| Team time | Goes to repetitive entries | Goes to control, analysis and decisions |
| Decisions | Based on past data | Based on current data |
People set the goals; the system helps carry them out
People
- Set goals and policies
- Define rules, permissions and approval points
- Evaluate exceptions
- Make decisions and own them
System
- Records the economic event once
- Calculates its effects under defined rules
- Creates the related entries and documents
- Makes deviations and pending work visible
Areas covered by algorithmic autonomous management
Four main areas run on the same architecture, each supported by the related modules.
Finance
Trade
Operations
Accounting
The most advanced level: Autonomous Business Management (ABM)
In the ABM packages, general accounting and tax management run on the autonomous management model, and there is no upper limit on users. Private cloud and on-premise deployment options are available.
Frequently asked questions
What is algorithmic autonomous management?
It means processing every economic event in the business from a single record, with all its effects, under defined rules, so that finance, trade, operations and accounting are updated at the same time and consistently.
Does algorithmic autonomous management replace people?
No. People set goals, policies and rules, and approval points and exceptions stay with them. The system helps carry out repetitive work and makes results visible.
Is there a difference between ERP and ABM here?
Both product families run on the same integrated architecture. In the ABM packages, general accounting and tax management also run on the autonomous management model.
Which packages include it?
The integrated architecture is the foundation of every package. Packages differ by module scope, number of users, companies, warehouses and branches, and deployment model. See the Packages page for details.
Can it be adapted to our processes?
Rules, approval steps, permissions and reports are defined together for your business processes in the needs analysis.
Bring algorithmic autonomous management to your business
In the needs analysis we clarify, using your own examples, how a sale, a purchase or a collection will flow into every area of your business.