Accountants
Factorbooks for Accountants: Working with NUCLEO
In the NUCLEO (Accountant-Connected) package, your client’s commercial, operational and financial processes run autonomously in Factorbooks; accounting and tax stay with you, and records are passed on by data transfer. For clients that bring accounting in-house, accounting also runs autonomously in VECTRA, NEXORA and IMPERA.
For clients that bring accounting in-house: entries are created with the transaction
In VECTRA, NEXORA and IMPERA, an accounting entry is not a separate data entry task. When an invoice, collection, payment or stock movement is recorded, the matching journal voucher is created with its descriptions. With less manual entry and fewer transfers, the risk of error drops and you can spend your time on review and advisory work.
Accounting and tax stay with you, processes run in Factorbooks
For your clients using NUCLEO, commercial, operational and financial processes run autonomously in Factorbooks; records reach you by data transfer and you keep accounting and tax work in your own software. For clients that bring accounting in-house, general accounting and tax management run autonomously in VECTRA, NEXORA and IMPERA, powered by Algorithmic Autonomous Management Technology; tax returns are prepared from accounting records and finalized with approval, and carried-forward taxes are tracked.
Featured modules
- General Accounting ManagementJournal vouchers, chart of accounts, expense allocation and accruals in one module. Entries are generated from commercial and financial transactions.
- Current Account ManagementAll movements on customer and supplier accounts are tracked automatically, keeping balances and statements up to date.
- Cash and Treasury ManagementCash, bank, deposit and investment accounts are managed together. The projected cash flow lets you plan liquidity in advance.
- Loan ManagementInstallment, spot and revolving loans are tracked together with their payment plans, installment accruals and payments.
- Credit Card and POS ManagementCustomer POS collections and company credit card spending and accruals are tracked separately.
- Cheque & Promissory Note ManagementCustomer and company cheques and promissory notes, their batch slips and items sent for collection are tracked in one list.
- Leasing ManagementLeasing contracts, payment plans and accounting entries are tracked together.
- Factoring ManagementCheques, promissory notes and invoices for factoring are selected, submitted and tracked, and cash flow is planned accordingly.
- Insurance ManagementQuotes, policies and payment plans for asset, employee and risk insurance are tracked.
- Guarantee ManagementGuarantees received and given, letters of guarantee and cash collateral are tracked along with their returns.
- Advance and Expense ManagementBusiness, salary and order advances and expenses are recorded and paid after passing through approval steps.
- Approval ManagementAdvance, expense and payroll approvals run digitally, and pending approvals are flagged with notifications.
- Payment ManagementAdvance, expense and payroll payments are made and tracked from one place once approved.
- Rent ManagementRent paid and received is tracked together with contracts, accruals, payments and collections.
- Subscription ManagementSubscriptions such as electricity, natural gas, water, phone, internet and HGS (toll payment) are tracked per subscription, with their bills and payments.
- Receivables ManagementCustomer receivables are tracked from due date to legal follow-up. Administrative follow-up, legal proceedings, litigation and payment plans are managed in one place.
- Materials & Warehouse / Inventory ManagementMaterials are defined by category and brand, and stock and warehouse movements are tracked.
- Project ManagementProject sales, purchases, collections, payments and advances are tracked in one place, along with project costs and budgets.
- Asset ManagementFixed and intangible assets, vehicles, and assets leased in and out are tracked, and depreciation is run.
- Revenue ManagementAll revenue sources, including service groups, are tracked, and ordinary and extraordinary income are reported separately.
- Expense ManagementExpenses are organized by activity group, and services received, expense vouchers and self-employment receipts are managed.
- Tax ManagementVAT (KDV-1, KDV-2), special consumption tax (ÖTV-4), withholding and premium service, corporate tax and provisional tax returns are prepared, and carried-forward taxes are tracked.
- SGK ManagementSocial Security Institution (SGK) premium payments and private pension (BES) payments are recorded and tracked.
- Capital & Affiliate ManagementCapital structure, capital commitments and collections, share transfers, affiliates and profit reserves are tracked.
- Fiscal Year Opening and ClosingThe opening trial balance, fiscal year opening and closing transactions and carry-forward entries are created in the system.
- Human Resources and PayrollPersonnel records, wage accruals, payroll preparation, approval and payment run in a single flow.
- Digital Transformation Managemente-Invoice (e-Fatura), e-Archive Invoice (e-Arşiv), e-Waybill (e-İrsaliye), e-Ledger (e-Defter), e-SMM, e-Producer Receipt (e-Müstahsil), e-Inventory, e-Reconciliation and e-Statement are managed in one place.
- Business Intelligence (BI) ReportingFinancial, statutory, commercial and management reports are produced instantly from current data.
Key features in the Autonomous Accounting packages (VECTRA, NEXORA, IMPERA)
Automatic Opening Balance Sheet From Opening Entries
The opening balance sheet is generated automatically from commercial and financial opening entries, shortening the setup work for a new period or a new client.
Matching Across Currencies and Transaction Types
Collections, payments and invoices are matched automatically, even across different currencies and transaction types. Open items and balances stay clear.
Real-Time Costing With the Perpetual Inventory Method
The Perpetual Inventory System recalculates quantity, unit cost and stock value with every stock movement. Cost of goods sold is recorded at the moment of sale.
Banking by Account Type
Deposit, time deposit and investment accounts are managed by type, and bank transactions are posted to accounting at the same time.
Income and Expenses by Activity Group
Income and expenses are tracked by activity group and sub-group, and cost and profitability analysis is built on this structure.
Multi-Expense Allocation on Invoices
An invoice amount is allocated across several expense types as it is recorded. No separate allocation entry is needed later.
Business Advances With Approval Flows
Business advances to staff and partners are paid and tracked after passing through defined approval steps.
Expense Management by Payment Source
Expenses are recorded by source (bank, cash, credit card or staff), so all spending can be tracked in one place.
Order Advances Received and Paid
Order advances received and paid are processed and tracked automatically.
Profitability by Product, Invoice and Customer
Profitability is calculated in real time by product, invoice and customer, without waiting for period-end.
Multi-Currency in Every Module
Every module supports transactions in different currencies, valued at Central Bank exchange rates. Currency tracking becomes easier for clients engaged in foreign trade.
POS and Payment Plans Linked to Bank Accounts
Multiple POS terminals are linked to bank accounts, and installment and payment plans are tracked together with collections.
Company Credit Cards by Period and Limit
Company credit cards are managed by billing period and limit, and spending and accruals are tracked per card.
No Lengthy Parameter Setup
Core transactions do not require extensive definitions or parameter setup, so you can start quickly.
Symmetrical Accounting Entries at the Time of Transaction
The matching accounting entry is created automatically as soon as a commercial or financial transaction is recorded. No separate voucher entry is needed.
Commercial, Financial and Accounting Records in One
Commercial, financial and accounting processes run on the same data, reducing the need for transfers and reconciliation between records.
Tax Accruals the Way a Tax Office Creates Them
The Digital Tax Office creates tax accruals the way a tax office does, and carried-forward and payable taxes are tracked under control.
Subscription Tracking
Subscriptions such as electricity, water, phone and internet are kept in one list, with bills and payments tracked per subscription.
Detailed Asset Management
Each asset is created individually in its own class, together with its linked records, making asset-level tracking and reporting clear.
Rent Linked to Assets on an Accrual Basis
Rent paid and received is linked to the related asset and tracked on an accrual basis.
Automatic Processing of Incoming e-Invoices
Incoming e-Invoices (e-Fatura) are imported automatically by invoice type and linked to the related account, stock and expense records.
Non-Deductible Expenses (KKEG)
Non-deductible expenses (KKEG) are separated and reported automatically.
Valuation and Depreciation
Currency valuation, asset revaluation and depreciation are run automatically.
Deferred Income and Expenses
Income and expenses relating to future periods are allocated automatically, together with their accrual entries.
Rule-Based Cancellations
Cancellations in every module follow a defined procedure, and cancellation transactions are listed and reported separately.
Live Statements and Account Summaries
Statements and summaries for customer, supplier, bank and card accounts are available in real time.
Project-Based Tracking and Matching
Sales, purchases, collections and payments are tracked and matched by project.
Credit Limits by Bank
Credit limits are tracked by bank, showing used and available limits.
Capital and Affiliate Tracking
Capital structure, capital commitments, share transfers and affiliates are recorded in detail.
Journal Vouchers With Auto-Filled Descriptions
Journal vouchers are generated automatically with their line and general descriptions, reducing the need to write and correct descriptions by hand.
Exchange rate and inventory valuation
Foreign currency assets and liabilities are revalued at the current rate at period end; the Perpetual Inventory System posts every stock movement to the accounts at cost, and valuation entries are transferred to the journal.
Tax Return Preparation and Approval
Tax returns are prepared from accounting records and finalized after the accountant reviews and approves them.
Work with your clients through Factorbooks
We go through your priority processes together, identify the packages and modules that fit your needs and prepare your annual quote.