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Trade & Services
Track foreign currency sales, pre-season prepayments, hotel and transfer purchases and cost per tour on one platform, and record revenue in the period the service is delivered.
In tourism, cash moves before the service does: guests pay months ahead, the agency pays advances to hotels and transfer companies, and the service is delivered in season. Sales are made in euros, dollars or pounds while a large share of costs is in Turkish lira. If prepayments are not recorded in the right period and exchange differences are not tracked, end-of-season profitability is misleading.
Factorbooks Autonomous ERP brings multi-currency and Central Bank exchange rate management, order advances received and paid, deferred revenue records and supplier purchases together in one ledger. Your reservation and channel management system stays in place; sales data can be transferred through the API in Integration Management. Card collections can run through Factorbooks' own virtual POS service.
Sales and purchases are recorded at Central Bank rates and exchange rate difference invoices are issued. Multi-currency management is in MOTIVA and above.
Guest prepayments are tracked as order advances received, and payments to hotels and transfer companies as order advances paid.
Amounts collected before the season are recorded as deferred revenue and recognized when the service is delivered.
In VECTRA and the ABM packages each tour or group is opened as a project, and sales, purchases and budget are compared.
Payments taken with Factorbooks virtual POS and POS collections are matched with current accounts; refunds are recorded separately.
Every package includes 1 branch (headquarters); offices in other destinations are added as extra branches in MOTIVA and above.
Record tour, package and accommodation sales as quotations, orders and invoices. Individual guests receive e-archive invoices and corporate customers receive e-invoices; period-based pricing manages seasonal rates in SYNTRA and above.
Track foreign currency current accounts with multi-currency and Central Bank exchange rate management. Exchange rate valuation runs at period end, and exchange rate difference invoices are issued from Sales and Purchasing Management.
Record order advances received and paid by customer and supplier. Together with deferred revenue accruals, move seasonal revenue into the right period. Included in SYNTRA and above.
Open each tour, group or congress event as a project. Project sales, purchases, collections, payments, advances and budget are tracked on one card. Included in VECTRA and the ABM packages.
Match purchase contracts and orders for hotel, transfer and guiding services with incoming e-invoices. Requests for quotation and supplier performance are in MOTIVA and above.
Exchange data with your reservation, channel management or front office system through API integrations. It is an add-on module; the e-Transformation integrator connection is free of charge.
See module coverage and package availability on each module page.
Price lists, discounts, sales contracts and orders, outgoing e-invoices and e-archive invoices, sales targets.
Current account, cash, bank, loan, POS, company credit card, payment, cheque and note management.
Order advances received and paid, salary advances and business advances.
Project-based sales, purchasing, collections, payments, advances, budget and guarantees.
Purchase contracts and orders, incoming e-waybills and e-invoices, purchase delivery notes and invoices.
e-Transformation solutions, e-commerce platforms, third-party applications and API integrations.
Manage store stock, prices and discounts, POS collections and online orders on the same records.
Manage dealer and distributor sales together with price lists, shipments, cheques and receivables risk.
Track transport revenue, fleet obligations, trip advances and warehouse movements on one platform.
Manage stock, recipe costs, agency sales and collections for hotels, restaurants and caterers.
Manage instalment fee collection, deferred revenue, payroll and purchasing for schools and courses.
Manage medical supplies, purchasing, SGK invoicing, KVKK and payroll for hospitals, clinics and care homes.
We go through your priority processes together, identify the packages and modules that fit your needs and prepare your annual quote.
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