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Construction
Track the budget, cost, guarantees given and received, advances and employer collections of every contract you sign with public and private employers, together with your accounting records.
In contracting, profit is set at the bid stage, then protected or lost on site. Bid and performance bonds tie up bank limits, advances from the employer are offset against progress payments, and guarantees taken from subcontractors are held until the work is complete. A contractor running several jobs at once who cannot see these items job by job lets a cash squeeze grow unnoticed.
In Factorbooks Autonomous ERP, every tender or contract is opened as a project. Purchases, subcontractor invoices, payments, advances and guarantees are linked to the project, and collections from the employer are tracked in project collections. Progress payment measurement and calculation are not part of Factorbooks: the invoice for an approved progress payment is issued in Sales Management, and data can be exchanged with your progress payment software through the API in Integration Management. Project Management is included in VECTRA and ABM packages.
A project budget is set for each tender, and materials, subcontractor, machinery and site expenses accumulate in the project cost.
Bid, performance and advance payment guarantees and cash deposits are tracked by project and due date; refunds are recorded separately.
Letters of guarantee and cash deposits received from subcontractors and suppliers are held in Project Guarantees Received.
Advances received from the employer and paid to subcontractors are recorded as project advances and appear in project transactions.
Price escalation amounts are billed with Price Difference Invoices, and the VAT-2 return for withholding transactions is prepared in Tax Management.
The payment and collection load of all jobs is shown together in the Cash Flow Forecast, with loans, cheques and notes managed on the same platform.
Open each job on a project card; project budgeting, costing, sales, purchases, collections and payments come together in project transactions. Contracts, specifications and minutes are stored in Project Documents, and completed jobs are closed with Project Closure.
Track letters of guarantee given and received, cash deposits and cash deposit refunds. Guarantee Management is included in SYNTRA and higher packages; guarantees linked to a project also appear in Project Management.
Track order advances received from the employer and paid to subcontractors separately from work advances given to site managers. Advance and expense approvals run through Approval Management.
Request quotes from subcontractors, evaluate them and monitor supplier performance. The flow starts with a purchase contract and order and is posted to expenses through services received, incoming e-Invoices and self-employment receipts.
Register construction machinery and vehicles as fixed assets, leased assets or vehicles. Moves between sites are tracked with asset movements, and the period charge with depreciation entries.
Manage instalment, spot and revolving loans, loan instalments, cheques and notes, and bank movements. The Cash Flow Forecast shows the payment and collection calendar of all jobs in one view.
See module coverage and package availability on each module page.
Project-based sales, purchasing, collections, payments, advances, budget and guarantees.
Guarantees given and received, letters of guarantee, cash collateral and refunds.
Order advances received and paid, salary advances and business advances.
Potential suppliers, requests for quotation, quotation evaluation, performance and risk.
Purchase contracts and orders, incoming e-waybills and e-invoices, purchase delivery notes and invoices.
Fixed assets, minor fixed assets, rights, rented assets and depreciation.
Track site costs, unit sales and buyer collections together across residential and commercial building projects.
Manage quotes, materials, crews and collections by job for MEP, electrical, painting, insulation and finishing firms.
Manage store stock, prices and discounts, POS collections and online orders on the same records.
Manage dealer and distributor sales together with price lists, shipments, cheques and receivables risk.
Track transport revenue, fleet obligations, trip advances and warehouse movements on one platform.
Manage stock, recipe costs, agency sales and collections for hotels, restaurants and caterers.
We go through your priority processes together, identify the packages and modules that fit your needs and prepare your annual quote.
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