Company and shareholding
- Company opening records
- The company profile and basic details create the records needed for the opening.
- Capital and shareholding
- Defining the capital and shareholding structure starts the creation of company data.
Autonomous Management · Setup and operating model
Autonomous Enterprise Architecture
Enterprise Architecture is a set of data entry and approval forms built for moving to the ERP. The company profile, capital and shareholding structure, commercial and financial opening records, accounting data and collateral transactions are all created through these forms. Depending on company size and data scope, the move can be completed in two weeks to two months.
Used during the move in every package. The accounting opening records are created automatically in MOTUS, NEXUS and IMPERA.
How it differs from other ERPs
The same work, done two different ways.
In other ERPs
- Opening balances and company details are prepared in spreadsheets and imported.
- Opening journal entries are prepared by hand separately.
- Customer, supplier, material and open invoice records are often entered one by one.
- It is hard to start new period work before the previous period’s records are finished.
- It is not always clear who approved each step of the move.
In Factorbooks
- The company profile and the capital and shareholding structure are set up through structured forms.
- Commercial and financial data are created from your definitions and approvals, and the related accounting records are produced on their own.
- Customers, suppliers, materials, material unit carry-overs and unpaid invoices are processed in bulk.
- New period transactions can be entered even if the previous period’s records are not yet complete or approved.
- Every step runs through definition and approval forms, so the move stays under control.
What happens once you decide to move to Factorbooks?
The move runs through forms in order, from the company profile to collateral transactions.
The company profile is set up
You enter the company profile and basic details, and the records needed for the opening are created.
Capital and shareholding are entered
The company’s capital and shareholding structure are defined.
Data is loaded in bulk
Customers, suppliers, materials, material unit carry-overs and unpaid invoices are processed in bulk.
Opening records are approved
Commercial and financial opening records are approved, and the related accounting records are produced on their own.
The new period starts
You start entering new period transactions without waiting for the previous period’s records to be finished.
Which work runs autonomously?
You enter the record; Factorbooks does the work below for you.
Opening records
- Commercial, financial and accounting data
- Commercial and financial data are created from your definitions and user approvals. The related accounting records are produced on their own.
- End-to-end setup
- The same structure carries you from the company profile through commercial and financial opening entries, accounting data and collateral transactions.
- Bulk data processing
- Customers, suppliers, materials, material unit carry-overs and unpaid invoices are processed in bulk, so there is less one-by-one entry.
Timing and periods
- Two weeks to two months
- Depending on company size and data scope, the move can be completed in two weeks to two months.
- Working in parallel
- New period transactions can be entered even if the previous period’s records are not yet complete or approved.
- Period change up to 20 June
- Provided the required records and checks are complete, the change to the new period can be planned up to 20 June. This supports e-Ledger preparation.
What it gives your business
- Quick startStandard forms and integrated data creation make the move to ERP easier.
- Less manual workOpening records create themselves and data is processed in bulk.
- Work keeps goingNew period work starts before the previous period’s records are finished.
- Consistent company dataData from capital and shareholding to commercial, financial and accounting records is built in an orderly way.
- A controlled accounting moveOpening and accounting records are created together, which lowers the risk of error.
- Time saved on bulk transferCustomer, supplier, material and open invoice details are processed in bulk.
- A traceable moveDefinition and approval steps keep the move under control.
- Ready for the e-LedgerA planned period change and the accounting records it creates support e-Ledger preparation.
The Factorbooks approach
Factorbooks Enterprise Architecture does not treat the move to ERP as just transferring company details. It builds the structure a business needs to start working, from capital and shareholding to commercial and financial opening records, accounting data and collateral transactions, in a controlled and integrated way.
Modules where this runs
The autonomous process described here runs inside the catalog modules below.
System Management
Business profile and enterprise architecture, branches, warehouses, user and permission management, log records.
Frequently asked questions
How long does the move take?
Depending on company size and data scope, the move can be completed in two weeks to two months.
Can we start new period work before the move is finished?
Yes. You can start entering new period transactions in Factorbooks even if the previous period’s Enterprise Architecture records are not yet complete or approved.
Until when can we plan the change to the new period?
Provided the required records and checks are complete, the change to the new period can be planned up to 20 June. This supports e-Ledger preparation.
Autonomous Industry Operating System
A way of working for your industry
Autonomous General Accounting
Accounts and entries create themselves
Autonomous Smart Matching System
Invoices, payments and collections match themselves
See it with your own data
We will set the scope and the package together, based on your transaction volume.