Request a Quote

    Autonomous Management · Finance and cash

    Autonomous Rent Management

    Rent you pay and rent you receive are managed together with the lease and the related asset. The rent accrual is created on its own from the lease or the e-Invoice. Expense allocation, project cost and cash flow all draw on the same record.

    Works in every package. The accounting records are created automatically in MOTUS, NEXUS and IMPERA.

    Request a QuoteSee how it works

    How it differs from other ERPs

    The same work, done two different ways.

    In other ERPs

    • Leases are often kept outside the system, in files or spreadsheets.
    • Rent accruals or invoice records are entered by hand every month.
    • Rent expense goes to a single account and is split across expense types by hand later.
    • Seeing rent income and expense by branch or project needs a separate report.
    • Rent payments are added to the cash plan separately.

    In Factorbooks

    • The lease, the related asset and the branch are set up in the system, linked to each other.
    • The accrual is created on its own from the lease or the linked e-Invoice.
    • Rent expense is spread across several expense types and posted to the matching cost accounts.
    • Rent income and expense are tracked by branch, asset, project and period.
    • Accruals flow into cash flow on their own, based on due dates and payment plans.

    What happens when you set up a lease for a warehouse?

    You set up the lease once. The next steps run on their own.

    1. The lease is set up

      The lease is saved with its rent category, rent type, branch and period.

    2. The accrual is created

      The rent accrual is created on its own from the lease or the incoming e-Invoice.

    3. The expense is allocated

      Rent expense is split across the defined expense types and posted to the matching cost accounts.

    4. It reaches the project

      If the rent belongs to a project, the accrual goes into that project’s cost.

    5. It enters cash flow

      The due dates and payment plan show in cash flow, so future payments are known in advance.

    Which work runs autonomously?

    You enter the record; Factorbooks does the work below for you.

    Leases and assets

    Rent paid and received
    Each rent is managed together with its lease and the related asset.
    Assets you rent out
    Assets you rent out are set up separately, so rent income is tracked per asset.
    Rent categories and types
    Rent categories and the rent types under them are defined in detail and used in transactions.

    Periods and branches

    Daily, monthly or yearly rent
    Rent transactions are tracked for the period you choose.
    Tracking by branch
    Rent income and expense at different locations are shown separately.

    Accruals and expenses

    Automatic accruals
    Accruals are created from the lease or from transactions linked to incoming and outgoing e-Invoices.
    Allocation to several expense types
    Rent expense is split across several expense types and posted to the matching cost accounts.
    Project cost
    Rent accruals are linked to the related projects and included in project cost.

    Cash flow

    Due dates and payment plans
    Rent accruals are tied to cash flow based on due dates and payment plans.
    Financial planning
    Future rent payments and income are taken into account in planning.

    What it gives your business

    • Control per leaseRent obligations and income are tracked in order, together with the lease and the asset.
    • Income and expense kept apartRent paid and received are tracked separately, so rent income and cost are clear.
    • Comparison across periodsDaily, monthly and yearly tracking lets you compare different periods.
    • Results by branchEach branch’s rent cost and income can be assessed on its own.
    • Less manual workRecurring rent records create themselves and the risk of error goes down.
    • Correct expense allocationRent expense lands in the right accounts and activities.
    • Project profitabilityBecause rent cost is linked to projects, cost and profitability are tracked per project.
    • Predictable cashFuture rent payments show in cash flow ahead of time.

    The Factorbooks approach

    In Factorbooks, rent management is more than recording rent income and expense. The connected steps from lease to accrual, from e-Invoice to expense allocation and on to cash flow run on their own.

    Modules where this runs

    The autonomous process described here runs inside the catalog modules below.

    Rent Management

    Rental agreements, assets rented out, assets rented in, accruals, payments and collections.

    7 features

    Frequently asked questions

    Can we use it both as tenant and as landlord?

    Yes. Rent paid and rent received are tracked in one place, separately. You can set up the assets you rent out and see rent income per asset.

    Do we have to enter the rent accrual by hand each month?

    No. The accrual is created on its own from the lease or from the e-Invoice linked to it.

    Can one rent expense be split across several expense types?

    Yes. Rent expense is spread across several expense types and posted to the matching cost accounts. If the rent belongs to a project, it also goes into the project cost.

    Other autonomous modules

    All autonomous modules

    See it with your own data

    We will set the scope and the package together, based on your transaction volume.

    Request a QuoteContact Us

    Get in touch with Factorbooks

    If you are evaluating Factorbooks or would like more information, fill in the form and we will route your request to the right team.

    1. 1Contact details
    2. 2Request details

    Please enter your first and last name.

    Please enter a valid email address.

    Please enter your company name.