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    Autonomous Management · Finance and cash

    Autonomous Commercial Loan Management

    You manage revolving, spot, instalment and cheque-backed loans in one place, from drawdown to the last instalment. Interest accruals and accounting records are created on their own. Balances, due dates and future payments show in the cash flow right away.

    Works in every package together with the related module. In NUCLEO, accounting records go to your accountant by data transfer.

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    How it differs from other ERPs

    The same work, done two different ways.

    In other ERPs

    • Loans and repayment schedules are often kept separately in a spreadsheet.
    • Interest accruals are calculated by hand and posted separately.
    • The bank account a loan is repaid from and the asset it finances are not linked in the system.
    • Instalments are tracked one by one, so late or double payments are noticed afterwards.
    • Future instalments are added to the cash plan by hand.

    In Factorbooks

    • Each loan type is set up and tracked with a repayment schedule that fits it.
    • Interest is calculated by the system and the accounting record is created automatically.
    • The loan is linked to the deposit account it is repaid from and the fixed asset it finances.
    • Instalments follow the repayment schedule, and payments and their entries run through the system.
    • Drawdowns and instalments flow into the cash flow tables on their own.

    What happens when you take an instalment loan to buy a machine?

    From drawdown to the last instalment, these steps run on their own.

    1. The loan and schedule are set up

      You set up the instalment loan with its payment terms. The repayment schedule follows from them.

    2. Account and asset are linked

      The loan is linked to the deposit account it is repaid from and the machine it finances.

    3. The drawdown is recorded

      When the funds reach your account, the accounting records for the bank and current account movements are created automatically.

    4. Interest is accrued

      The system calculates the loan interest and creates the entry.

    5. Instalments are tracked

      Each instalment follows the schedule, and its payment and record run through the system. Remaining instalments show in the cash flow.

    Which work runs autonomously?

    You enter the record; Factorbooks does the work below for you.

    Loan types and schedules

    End-to-end loan management
    Revolving, spot, instalment and cheque-backed loans are managed in the system with their instalments and payments.
    Flexible repayment schedules
    Schedules that fit each loan type and its payment terms are easy to create and follow.

    Bank and asset links

    Deposit account link
    The loan is linked to the bank deposit account it is repaid from. Loan payments connect to bank movements.
    Fixed asset link
    The loan is linked to the fixed asset it finances. The asset and its financing are tracked together.

    Accounting and interest

    Automatic accounting records
    When a loan is drawn, the accounting records for the bank and current account movements are created automatically.
    Interest accruals
    Loan interest is calculated by the system and the related accounting records are created.
    Controlled instalment payments
    Instalments are tracked against the repayment schedule. Payments and their records run through the system.

    Tracking and cash flow

    Real-time loan tracking
    Loan balances, due dates, interest accruals and instalment payment status are always up to date.
    Linked to cash flow
    Drawdowns and instalment payments flow into the cash flow tables. Future obligations become visible.

    What it gives your business

    • Stronger cash flow controlInstalments and interest accruals show in the cash flow tables. Future payments and possible cash gaps are spotted early.
    • A clear view of debtLoan balances, interest amounts and repayment schedules are up to date. Balances per bank and total borrowing can be reviewed.
    • Faster processingRecords for drawdowns, interest and instalments are created on their own. Manual calculation and data entry go down.
    • Fewer errorsInterest is calculated consistently. Tracking due dates and instalments helps prevent late or double payments.
    • Seeing the cost of financingInterest and financing cost are tracked per loan. Their effect on projects, cost centres and profitability can be reviewed.
    • Healthier bank relationshipsBalances and limits per bank, due dates and interest rates can be compared. You go into renewal and restructuring talks with current data.
    • Support for investment decisionsLoans linked to fixed assets make it easier to weigh the cost and return of an investment financed by credit.
    • Easier audits and reportingLoan movements are linked to accounting records. Past movements and payments can be reported for earlier periods.

    Loan repayment plan

    Enter the amount, interest and term. The equal-instalment plan shows each month’s interest and principal.

    Monthly instalment
    Total interest
    Total repayment
    MonthInstalmentInterestPrincipalRemaining principal

    This calculation runs on sample values. In Factorbooks it is done on its own from recorded movements and the applicable rules.

    The Factorbooks approach

    Factorbooks does not treat a commercial loan as just a debt balance. It runs the loan as one process connected to bank accounts, interest accruals, accounting records, fixed assets and cash flow. That keeps the company’s financing position up to date at all times.

    Modules where this runs

    The autonomous process described here runs inside the catalog modules below.

    Advanced Finance Management

    Current account, cash, bank, loan, POS, company credit card, payment, cheque and note management.

    35 features

    Frequently asked questions

    Which loan types can be managed?

    Revolving, spot, instalment and cheque-backed loans. Each is tracked with a repayment schedule that fits its terms.

    Do we calculate the interest ourselves?

    No. The system calculates the loan interest and creates the accrual record automatically.

    Do loan instalments show in the cash plan?

    Yes. Drawdowns and instalment payments flow into the cash flow tables, so you see the payment load of future periods in advance.

    Other autonomous modules

    All autonomous modules

    See it with your own data

    We will set the scope and the package together, based on your transaction volume.

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