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    Autonomous Management · Accounting, tax and reporting

    Autonomous Activity Classification

    Factorbooks recognises every income and expense item by the nature of the transaction. It sorts them on its own into main activities, other activities and extraordinary activities. The income statement is built from these groups, so you see clearly how much the business earns from its core work.

    Included in the MOTUS, NEXUS and IMPERA packages. In NUCLEO, accounting and tax stay with your financial advisor, who receives the data by transfer.

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    How it differs from other ERPs

    The same work, done two different ways.

    In other ERPs

    • The user picks an activity group for each income and expense item, or it is set per account.
    • Similar transactions can end up in different groups depending on who entered them.
    • An income statement by activity is put together at period end with adjustments.
    • The effect of interest, exchange differences or a one-off event is worked out separately.
    • It is often impossible to trace why a record went into a given group.

    In Factorbooks

    • Income and expenses are recognised and grouped by the nature of the transaction, using algorithms.
    • Standard rules put similar transactions in the same group every time. Unclear items are flagged for review.
    • The income statement is reported by activity group automatically.
    • The effect of other activities and extraordinary events on the period result shows separately.
    • For every classification you can see which rule and which transaction data it was based on.

    What happens when an exchange gain arises?

    A foreign currency collection produced an exchange gain.

    1. The transaction is recognised

      The nature of the transaction shows that the record is an exchange gain.

    2. The group is set

      The income goes into Ordinary Income and Gains from Other Activities on its own.

    3. The income statement updates

      Activity-based results update straight away with the new record.

    4. The effect is separated

      You see how much of the period profit comes from core activities and how much from the exchange gain.

    Which work runs autonomously?

    You enter the record; Factorbooks does the work below for you.

    Activity groups

    Main activities
    Operating income and operating expenses.
    Other activities
    Ordinary income and gains, and ordinary expenses and losses, from other activities.
    Extraordinary activities
    Extraordinary income and gains, and extraordinary expenses and losses.

    Autonomous outputs

    Main activity profitability
    The profit the business makes from its core activities is calculated.
    Effect of other activities
    The effect of interest, foreign exchange and investment income and expenses on the period result is shown.
    Effect of extraordinary events
    The effect of one-off events or events outside the normal flow is separated.
    Automatic income statement
    Income and expenses are classified and reported by activity group.

    Alerts and analysis

    Profitability alert
    Management is notified when main activity profitability falls.
    Budget variance analysis
    Budget and actual results are compared for each activity group.
    Performance analysis
    It shows whether a rise in profit came from sales, lower costs or financial income.
    Management pointers
    To look into rising expenses, it points to the related accounts, documents and transaction sources.

    What it gives your business

    • Automatic income statementIncome and expenses are reported by activity group on their own.
    • True operating profitabilityEarnings from core activities are separated from the effect of financial and other income.
    • Less manual workNo need to pick an activity group for each income and expense item.
    • Consistent classificationSimilar transactions always land in the same group, and unclear ones are flagged.
    • Real-time analysisActivity-based results update as new records are created.
    • Budget comparisonIncome and expenses are compared with the budget by activity group.
    • AuditabilityThe rule and transaction data behind each classification can be traced.
    • Data for other reportsThe classification feeds cash flow, profitability analysis and management reporting.

    Calculate your annual benefit

    Enter your turnover and your assumption for each of the three benefit groups. Each group is a percentage of turnover, and the annual fee is then deducted.

    • Financial benefitEarlier detection of profit losses, less correction and reporting time. Turnover × rate300,000 TL
    • Tax risk and process benefitFewer tax base errors, less reconciliation time before filing. Turnover × rate150,000 TL
    • Management and decision benefitLower reporting cost, expense savings from activity-based decisions. Turnover × rate250,000 TL
    Estimated annual gross benefit
    700,000 TL
    Theoretical net benefit after fee
    400,000 TL/year
    Benefit / Factorbooks fee
    2.33x
    Monthly average net
    33,333 TL

    This is a hypothetical calculation, not a result measured at Factorbooks customers. The percentages are not verified impact rates. Do not count the same benefit twice; reporting time and report preparation savings can partly overlap. Underpaying or under-calculating tax is never a benefit.

    The Factorbooks approach

    Classification alone does not create tax or cash savings. Its value comes from preventing errors, shortening analysis time, showing profitability problems early and bringing tax risks to light before filing. A tax advantage can only come from adjustments the law allows.

    Modules where this runs

    The autonomous process described here runs inside the catalog modules below.

    Expense Management

    Operating expense groups, services received, expense slips, self-employment receipts and accruals.

    5 features

    Frequently asked questions

    How is an unclear transaction classified?

    Items the standard rules cannot settle are flagged for review. A user looks at them and decides.

    Does classification lower tax?

    No. It helps the tax base come out right and brings tax risks to light early. A tax advantage can only come from adjustments the law allows.

    Where do the calculator rates come from?

    From a hypothetical model for a sample business with an annual turnover of 100 million TRY. The figures are not market research. Real value should be confirmed by measuring before and after.

    Other autonomous modules

    All autonomous modules

    See it with your own data

    We will set the scope and the package together, based on your transaction volume.

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