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    Autonomous Management · Finance and cash

    Autonomous Smart Matching System

    Factorbooks recognises invoices, bank movements, payments and collections and matches them to each other on its own. It takes currency, project and the relationship between transactions into account. Your team no longer matches the bank statement line by line at month end.

    Works in every package. The accounting records are created automatically in MOTUS, NEXUS and IMPERA.

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    How it differs from other ERPs

    The same work, done two different ways.

    In other ERPs

    • The bank statement is compared with open invoices by hand.
    • Matching for foreign currency and project transactions runs in separate spreadsheets.
    • Advances, returns, price difference and exchange difference invoices are closed separately.
    • Tax and social security payments are matched to accruals one by one.
    • Unmatched items come to light at month end.

    In Factorbooks

    • Invoices, payments, collections and cheque and note movements match by currency on their own.
    • Movements in different currencies are linked at project level.
    • Order advances, returns, price difference and exchange difference invoices are tied to the right invoice.
    • Tax and social security accruals match their payments automatically.
    • Open items are visible before they pile up.

    What happens when a collection reaches the bank?

    Your customer paid part of a foreign currency invoice by transfer.

    1. The movement is recognised

      The bank movement is read with its sender, amount, currency and description.

    2. The invoice is found

      The right open invoice is found, taking currency and project into account.

    3. It matches and closes

      The collection matches the invoice. With a partial payment, the remaining balance stays open.

    4. The exchange difference is calculated

      For a foreign currency invoice, the exchange difference is calculated during matching.

    5. The cash plan updates

      Average collection time and the cash flow forecast refresh right away.

    Which work runs autonomously?

    You enter the record; Factorbooks does the work below for you.

    Matching documents and money movements

    Invoices, payments and collections
    Invoices match bank movements, payments, collections and cheque and note movements by currency.
    Multiple currencies and projects
    For project-based businesses, movements in different currencies are linked at project level.
    Order advances
    Order advances match orders and invoices, including different currencies.
    The invoice chain
    An invoice is linked to its price difference, return and exchange difference invoices.

    Advances, tax and social security

    Business advances and expenses
    Business advances match their expense documents and open advances are tracked.
    Tax and social security
    Tax and social security accruals match the related payment movements.

    Control and foresight

    Commercial, financial and accounting consistency
    The link between document, money movement and accounting record is made and checked.
    Invoices and costs
    A sales invoice is linked to its product and cost record. Profit shows by product, invoice and project.
    Weighted average maturity
    Collection and payment times are calculated in real time from actual movements.
    Cash flow forecast
    Open invoices, due dates, orders and accruals feed a forward cash flow forecast.

    What it gives your business

    • Financial controlIt sets up a flow that stops open items from forming.
    • Operational efficiencyIt largely removes manual matching and reconciliation.
    • Data integrityDocuments, money movements and accounting records stay linked.
    • Cash managementAverage maturity is calculated in real time and the cash forecast gets stronger.
    • Profit managementCosts are tied to invoice, product and project, so profit shows correctly.
    • Tax complianceTax and social security accruals match payments and reconciliation gets easier.
    • A process that does not depend on one personMatching relies on rules, not on someone’s memory.
    • Real-time financial statementsBecause matching happens on its own, the balance sheet and income statement use current data.

    Calculate your annual benefit

    Enter your own figures. The calculation has four lines and is adjusted by the realisation rate.

    • Time saved on manual matchingPeople × monthly hours × 12 × hourly cost441,000 TL
    • Time saved at month-end closeMonthly hours saved × 12 × hourly cost33,600 TL
    • Financing cost avoidedCash gap × annual financing rate × days / 36527,397 TL
    • Lower audit and correction costWork and advisory cost avoided60,000 TL
    Estimated annual gross benefit
    561,997 TL
    After realisation rate
    393,398 TL
    Annual net economic benefit
    93,398 TL/year
    Benefit / cost ratio
    1.31x
    Monthly average
    7,783 TL

    This is a hypothetical calculation, not a result measured at Factorbooks customers. Do not count the same working hours twice. The financing benefit should be confirmed by borrowing that was actually avoided.

    The Factorbooks approach

    Factorbooks does not just record transactions. It builds the links between them on its own, shows inconsistencies and brings cash decisions forward. Financial statements stop being a report prepared at period end and become a management tool that shows where the business stands today.

    Modules where this runs

    The autonomous process described here runs inside the catalog modules below.

    Advanced Finance Management

    Current account, cash, bank, loan, POS, company credit card, payment, cheque and note management.

    35 features

    Receivables Management

    Customer and process management, administrative and legal follow-up, litigation, guarantees and payment plans.

    14 features

    Frequently asked questions

    Can we change the matching rules?

    Matching works with defined rules and criteria, set for your business during the needs analysis. Movements that do not match are listed for review.

    What about partial payments?

    If a collection covers part of an invoice, that part closes and the rest stays open with its due date.

    Where do the calculator figures come from?

    From a sample scenario prepared by our team. Real figures depend on your transaction volume, your team and your financing cost.

    Other autonomous modules

    All autonomous modules

    See it with your own data

    We will set the scope and the package together, based on your transaction volume.

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