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    Autonomous Management · Cost and operations

    Autonomous Material Management

    Factorbooks handles material work from item definitions and prices to e-Invoice receipts and costing. Purchasing, sales, stock and cost movements are linked. You see stock quantities, inventory value and the profit on each sale in real time.

    Works in every package together with the related module.

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    How it differs from other ERPs

    The same work, done two different ways.

    In other ERPs

    • New units on an incoming invoice are added to the item card by hand.
    • VAT, withholding and other taxes are picked or corrected by the user.
    • Price differences and returns are applied to cost separately.
    • Sales profit and stock turnover come from separate reports at period end.
    • When preparing a document, each item is searched for and added line by line.

    In Factorbooks

    • When an e-Invoice is imported, missing extra units are created automatically.
    • VAT, VAT withholding and other taxes are calculated by the transaction rules on their own.
    • Cost updates automatically, taking price differences and returns into account.
    • The cost and profit of each sale, stock turnover rate and turnover count are visible in real time.
    • Items you find go into a basket and move to an order, request, delivery note or invoice.

    What happens when an e-Invoice arrives from your supplier?

    The invoice has trade goods in an extra unit you have not defined.

    1. The invoice is imported

      The incoming e-Invoice is brought into Factorbooks and linked to your items.

    2. The extra unit is created

      The missing extra unit, tied to the main unit, is created on its own.

    3. Taxes are calculated

      VAT, VAT withholding and other taxes are applied by the transaction rules.

    4. Cost updates

      The goods receipt sets the cost. A later price difference or return also flows into cost.

    5. Stock and reports refresh

      Quantity, amount and inventory value by branch and warehouse are up to date right away.

    Which work runs autonomously?

    You enter the record; Factorbooks does the work below for you.

    Items, units and prices

    Multiple units and currencies
    Purchase, retail and wholesale prices are set in different currencies for the main unit and extra units.
    Extra units on their own
    Missing extra units are created when an e-Invoice is imported.
    Manufacturer codes by supplier
    The manufacturer codes used by different suppliers for the same item are defined, making matching and supply tracking easier.

    Tax and cost

    Automatic tax
    VAT, VAT withholding and other taxes are calculated by the transaction rules.
    Automatic costing
    Cost starts with the goods receipt and updates with price differences and returns.
    Material cost analysis
    Cost analysis with quantity and amount for any date and branch.

    Stock and profitability

    Summary by date, branch and warehouse
    Item quantities and amounts by branch and warehouse for any date.
    Profit per transaction
    The cost and profit of each sale are tracked, so product performance shows in detail.
    Real-time inventory value
    The current inventory value of items and profit by product are shown.
    Stock turnover analysis
    Stock turnover rate and turnover count are calculated and tracked for any date range.

    Orders and documents

    Basket
    Items you find go into a basket that moves to an order, request, delivery note or invoice.
    Pending orders
    Pending orders for an item are listed and can be previewed.
    Order history by item
    Order movements and order lists for an item are available.

    What it gives your business

    • Flexible pricingDifferent price policies by unit and currency.
    • Less data entryExtra units are created when e-Invoices are imported.
    • Consistent taxTaxes follow the rules, so transactions are more accurate.
    • Current costPrice differences and returns are included in cost.
    • Detailed stock viewQuantity and amount by date, branch and warehouse.
    • Profit control per transactionLow-margin products and sales are easy to find.
    • Better stock managementTurnover analysis shows the risk of overstock and stock shortage.
    • Faster documents and supplyThe basket, pending orders and manufacturer codes cut handling time.

    The Factorbooks approach

    In Factorbooks, material management is more than tracking stock quantities. Item definitions, price and tax calculation, goods receipts, cost and stock analysis, order processes and product profit all run linked together in the same system.

    Modules where this runs

    The autonomous process described here runs inside the catalog modules below.

    Frequently asked questions

    What if the unit on the e-Invoice is not defined in our system?

    The extra unit, tied to the main unit, is created when the e-Invoice is imported. You do not have to fix the item card by hand.

    Does a price difference invoice change the cost?

    Yes. Costing starts with the goods receipt and takes price differences and returns into account, so the cost updates.

    Can we see stock by branch and warehouse?

    Yes. Item quantities and amounts by branch and warehouse are reported for any date you choose.

    Other autonomous modules

    All autonomous modules

    See it with your own data

    We will set the scope and the package together, based on your transaction volume.

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