Autonomous Management · Cost and operations

Autonomous Asset Management

Your tangible and intangible assets are managed in one place, from acquisition to sale. An asset is created from its invoice or from opening data. Depreciation, revaluation and the result of a sale are calculated together with their journal entries.

Included in MOTUS, NEXUS and IMPERA. In NUCLEO, records go to your accountant by data transfer.

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How it differs from other ERPs

The same work, done two different ways.

In other ERPs

An asset card is opened by hand for each asset and linked to the invoice separately.
Monthly depreciation is run as a batch and its entry is prepared separately.
Revaluation is worked out in a spreadsheet and the result is keyed in by hand.
Depreciation amounts are corrected by hand after a revaluation.
Gain or loss on an asset sale is calculated separately and then posted.

In Factorbooks

The asset is created from its invoice or from Enterprise Architecture opening data.
Depreciation is calculated every month from the useful life and current rules, and the entry is created.
Revaluation follows the regulations and the chosen method. The new value and accumulated depreciation are calculated automatically.
After revaluation, depreciation is recalculated from the new value and the remaining useful life.
On a sale, gain or loss is worked out from the sale price and the book value, and the entry is created.

What happens when you buy a company vehicle?

From the vehicle’s invoice to its sale, these steps run on their own.

The asset is created
When the vehicle’s invoice is saved, the asset record is created and linked to the invoice.
Vehicle details are attached
Each vehicle has its own record. Its technical and identifying details are linked to that asset.
Monthly depreciation is set aside
Depreciation is calculated every month from the useful life and current rules. The journal entry is created automatically.
It is revalued
The vehicle is revalued under the regulations and the chosen method. Depreciation is updated from the new value and the remaining useful life.
The sale result is found
When you sell the vehicle, the sale price is compared with the book value. The gain or loss and its entry are created automatically.

Which work runs autonomously?

You enter the record; Factorbooks does the work below for you.

Setup and classification

Flexible asset classes: Assets are defined under the main types Tangible Fixed Assets, Intangible Fixed Assets and Assets Subject to Depletion.
Sub-types, categories and brands: Sub-types such as land and buildings, fixtures and vehicles sit under the main types. Assets can also be grouped by main category, sub-category and brand.
Tracking item by item: Assets such as vehicles are recorded one by one. Technical and identifying details are linked to each record.
Assets that create themselves: Assets are created from Enterprise Architecture opening data or from the related invoices.

Depreciation and revaluation

Monthly depreciation: Each asset is depreciated every month based on current rules and its useful life. The entries are created automatically.
Revaluation: Assets are revalued under the applicable regulations and the chosen method. The new value, accumulated depreciation and entries are prepared automatically.
Depreciation after revaluation: Depreciation is recalculated from the new value, the remaining useful life and current rules. Monthly amounts and records are created automatically.

Sales and other assets

Gain or loss on sale: Gain or loss is calculated from the sale price and the book value. The entries for the sale are created automatically.
Leased assets: Leased assets are recorded and tracked automatically as transactions happen in the related modules.
Expensed low-value fixtures: Low-value fixtures that are expensed directly are recorded from the related purchase and accounting transactions.

What it gives your business

Assets managed in one placeTangible and intangible assets are managed in the same structure and can be traced.
Detailed classificationTypes, sub-types, categories and brands let you look at your assets in more detail.
Traceability per assetEach asset’s acquisition, revaluation, depreciation, records and sale show in its own history.
Less data entryAssets are created from opening data and invoices, so the same details are not entered twice.
Reliable monthly depreciationDepreciation is calculated and posted every month, which saves time and lowers the risk of errors.
Current and consistent valuesRevaluation and the depreciation that follows run in one flow and stay in line with each other.
The real result of a saleGain or loss on an asset sale is calculated automatically and correctly.
Complete records, easier auditsLeased assets and low-value fixtures are recorded too. Asset movements stay linked to their entries, which makes audits easier.

Depreciation table

Enter the asset cost and useful life. Annual and monthly depreciation and the net book value are calculated.

Year	Rate	Annual depreciation	Monthly depreciation	Accumulated depreciation	Net book value

This calculation runs on sample values. In Factorbooks it is done on its own from recorded movements and the applicable rules.

The Factorbooks approach

In Factorbooks, asset management is more than recording and tracking assets. Creating the asset, depreciating it, revaluing it, updating depreciation after revaluation and finding the gain or loss on sale all run on their own and stay connected.

Modules where this runs

The autonomous process described here runs inside the catalog modules below.

Asset Management

Fixed assets, minor fixed assets, rights, rented assets and depreciation.

9 features

Frequently asked questions

Do we have to open asset cards one by one?

No. Assets are created from Enterprise Architecture opening data or from the related invoices.

What happens to depreciation after a revaluation?

Depreciation is recalculated from the new value, the remaining useful life and current rules. Monthly amounts and accounting records are created automatically.

Are leased assets and low-value fixtures tracked too?

Yes. Leased assets are recorded as transactions happen in the related modules. Expensed low-value fixtures are recorded from purchase and accounting transactions.

Other autonomous modules

All autonomous modules

Autonomous Moving Weighted Average Cost
Stock cost updates with every receipt
Autonomous Production and Cost Accounting
Production cost from recipe to sale
Autonomous Material Management
Stock, cost and profit in one place

See it with your own data

We will set the scope and the package together, based on your transaction volume.

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Autonomous Asset Management

How it differs from other ERPs

In other ERPs

In Factorbooks

What happens when you buy a company vehicle?

The asset is created

Vehicle details are attached

Monthly depreciation is set aside

It is revalued

The sale result is found