Human resources and payroll
Keep personnel and registry records for field staff, and create wage accruals and personnel payroll. Payroll approval and payroll payments are in SYNTRA and above.
Trade & Services
ERP software for cleaning and support services
Track payroll and social security premiums for hundreds of employees, monthly service invoices, tender guarantees and the consumables sent to customer sites on the same platform.
Cost control in labor-intensive service contracts
In cleaning, private security and facility management firms, most of the cost is people, while revenue comes from monthly service contracts with corporate and public sector customers. Wage increases have to be reflected in the contract price, tender guarantees have to be tracked by maturity, and the consumables and equipment sent to each customer site have to be added to cost.
Factorbooks Autonomous ERP links personnel and payroll records, social security premium payments, sales contracts, guarantees and stock movements to the same ledger. Shift planning and timekeeping stay in your own system; that data can be transferred through the API in Integration Management. In the ABM packages, general accounting and tax processes run on the autonomous management model.
Key benefits for support service firms
Payroll and social security in order
Personnel files, wage accruals, payroll creation and social security premium payments are processed in the same flow every month.
Passing wage increases to invoices
Where your contract allows, the difference arising from wage increases is billed to the customer with a price difference invoice.
Tender guarantees
Letters of guarantee and cash guarantees given in public and private tenders are tracked by maturity; included in SYNTRA and above.
Consumables by site
Customer sites are defined as warehouses; materials and equipment are sent to the field with warehouse transfers in MOTIVA and above.
Advance control
Salary advances and field expenses are recorded after passing approval steps; included in SYNTRA and above.
Regional offices
Every package includes 1 branch (headquarters); regional offices are added as extra branches in MOTIVA and above.
Featured industry-specific solutions
Social security and tax returns
Social security premium payments and private pension (BES) payments are tracked in SGK Management; the withholding and social security return (Muhtasar ve Prim Hizmet) is prepared from accounting records in Tax Management.
Service contracts and invoicing
Record each customer agreement as a sales contract and send monthly service invoices as e-invoices. Price difference invoices are in every package; period-based pricing is in SYNTRA and above.
Guarantee Management
Track letters of guarantee and cash guarantees given in tenders by maturity, and cash guarantee refunds at contract end. Included in SYNTRA and above.
Consumables and warehouse management
Define cleaning chemicals, consumables and equipment by material and unit. Stock movements and stock counts are in every package, warehouse transfers in MOTIVA and above; equipment can also be tracked as low-value fixtures.
Advance and approval management
Record salary advances and job advances, and route advance, expense and payroll approvals through Approval Management. Included in SYNTRA and above.
Related Factorbooks modules
See module coverage and package availability on each module page.
Human Resources
Personnel and employment records, wage accrual, payroll creation, approval and payments.
SGK Management
SGK premium payments and BES payments.
Sales Management
Price lists, discounts, sales contracts and orders, outgoing e-invoices and e-archive invoices, sales targets.
Guarantee Management
Guarantees given and received, letters of guarantee, cash collateral and refunds.
Materials & Warehouse / Inventory Management
Materials, serial/lot, cost allocation, warehouses, goods receipt, e-waybills and stock counts.
Advance Management
Order advances received and paid, salary advances and business advances.
Other industries
Retail Trade
Manage store stock, prices and discounts, POS collections and online orders on the same records.
Wholesale Trade
Manage dealer and distributor sales together with price lists, shipments, cheques and receivables risk.
Transportation and Logistics Services
Track transport revenue, fleet obligations, trip advances and warehouse movements on one platform.
Accommodation and Food Services
Manage stock, recipe costs, agency sales and collections for hotels, restaurants and caterers.
Education Services
Manage instalment fee collection, deferred revenue, payroll and purchasing for schools and courses.
Healthcare and Care Services
Manage medical supplies, purchasing, SGK invoicing, KVKK and payroll for hospitals, clinics and care homes.
Let’s find the right Factorbooks package for Cleaning and Support Services
We go through your priority processes together, identify the packages and modules that fit your needs and prepare your annual quote.