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Trade & Services
Manage lease contracts, monthly accruals and collections, tenant deposits, the value of your property portfolio and sales commissions together with your accounting records.
In real estate companies, revenue is spread across many lease contracts that start and end on different dates, plus sales and brokerage commissions. If rent review dates, tenant deposits, late collections and the balance sheet value of properties under inflation are not tracked separately, the real return of the portfolio stays hidden.
Factorbooks Autonomous ERP keeps lease contracts, accruals and collections in Rent Management, properties in Asset Management and deposits in Guarantee Management, and links all of them to accounting. Asset revaluation and inflation accounting run on the same platform. Listing publication and portfolio presentation are outside the scope of Factorbooks.
The term, amount, accrual and collection of each lease are tracked together with the leased property.
Cash deposits and letters of guarantee received from tenants are recorded in SYNTRA and above, and cash deposit refunds are tracked at move-out.
Properties are kept as fixed assets; asset revaluation and inflation accounting keep the balance sheet up to date.
All customer receivables appear in one list; in the ABM packages, receivables under close monitoring and legal follow-up are tracked separately.
Brokerage commissions are issued as e-archive invoices to individuals and as e-invoices to companies.
Every package includes 1 branch (headquarters); offices in other regions are added as extra branches in MOTIVA and above.
Record lease contracts and properties leased out and leased in. Rent accruals received and issued, rent collections and rent payments are tracked against the contract; rent collected in advance is spread across periods as deferred revenue.
Record apartments, offices, shops and land as fixed assets. Asset movements, asset revaluation and depreciation are in SYNTRA and above.
Track tenant deposits as cash guarantees and bank guarantees as letters of guarantee, and record cash guarantee refunds at contract end. Included in SYNTRA and above.
Track prospective buyers and tenants, sales opportunities and quotations. Sales pipeline and customer segmentation are in MOTIVA and above.
See all receivables by customer and product. In the ABM packages, receivables under risk monitoring, administrative follow-up and legal follow-up, and legal follow-up payment plans are tracked separately.
In the ABM packages, real estate contracts are kept under their own category in Contract Management, and title deeds and customer documents are stored centrally in Document Management.
See module coverage and package availability on each module page.
Rental agreements, assets rented out, assets rented in, accruals, payments and collections.
Fixed assets, minor fixed assets, rights, rented assets and depreciation.
Guarantees given and received, letters of guarantee, cash collateral and refunds.
Leads, sales opportunities, pipeline, campaigns and support requests.
Receivables by customer and product, with risk monitoring, close monitoring, administrative and legal follow-up.
Advertising, confidentiality, corporate, employment, intellectual property, real estate and other contracts.
Manage store stock, prices and discounts, POS collections and online orders on the same records.
Manage dealer and distributor sales together with price lists, shipments, cheques and receivables risk.
Track transport revenue, fleet obligations, trip advances and warehouse movements on one platform.
Manage stock, recipe costs, agency sales and collections for hotels, restaurants and caterers.
Manage instalment fee collection, deferred revenue, payroll and purchasing for schools and courses.
Manage medical supplies, purchasing, SGK invoicing, KVKK and payroll for hospitals, clinics and care homes.
We go through your priority processes together, identify the packages and modules that fit your needs and prepare your annual quote.
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We prepare an annual quote that fits your needs.
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