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    Autonomous Management · Accounting, tax and reporting

    Autonomous General Accounting

    The moment you enter an invoice, a collection or a payment, the accounts and the journal entry are created. You do not have to build a chart of accounts, map postings or key in entries. The trial balance, balance sheet and income statement are ready on any day you choose.

    Standard in MOTUS, NEXUS and IMPERA. In NUCLEO, records go to your accountant by data transfer.

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    How it differs from other ERPs

    The same work, done two different ways.

    In other ERPs

    • A chart of accounts and posting rules for every transaction are set up one by one first.
    • After the commercial record is entered, the journal entry is prepared or exported separately.
    • Entry descriptions are typed by hand and the link to the document can break.
    • You wait for the month-end close to see a trial balance or balance sheet.
    • Exchange differences and revaluation are calculated separately, so the same difference can be posted twice.

    In Factorbooks

    • Accounts and sub-accounts open on their own from the details of the transaction.
    • The entry is created the moment the transaction is saved. You never key in an entry.
    • Transaction details are written into the entry description and the link to the document stays intact.
    • Trial balance, balance sheet and income statement are available for any date right away.
    • Revaluation runs per invoice. When an exchange difference invoice is issued, the earlier revaluation is reversed automatically.

    What happens when you enter a sales invoice?

    These steps run on their own, without the accounting team entering anything.

    1. The invoice is saved

      You save the invoice in Sales Management. It goes to the customer as an e-Invoice or e-Archive invoice.

    2. Accounts open

      The customer’s account and the sales and VAT accounts open automatically if they do not exist yet.

    3. The entry is created

      The journal entry carries the invoice details in its description and is linked to the invoice.

    4. It is prepared for the e-Ledger

      The record goes into the e-Ledger with the right e-Ledger transaction type.

    5. Reports update

      Trial balance, balance sheet, income statement and VAT report show the record right away.

    Which work runs autonomously?

    You enter the record; Factorbooks does the work below for you.

    Entries and accounts

    Accounts without setup
    Accounts and sub-accounts open in the same structure every time, based on the transaction, and are linked to the record.
    Entries that create themselves
    Entries are created from commercial and financial transaction data using AI-supported rules.
    Readable descriptions
    Transaction details are written into the entry description. Anyone opening it sees what was done and why.
    One document, several entries
    The different accounting effects of one invoice or transaction are tracked from the same document.
    About 350 transaction and document types
    Entries are classified with the type that fits the nature of the transaction.

    e-Ledger

    e-Ledger records
    Entries are prepared for the e-Ledger with the matching e-Ledger transaction types.
    Submission from the cloud
    After checks and approval, e-Ledger files are sent from the cloud to the Turkish Revenue Administration.

    Real-time financial reports

    Final trial balance
    A trial balance from account movements for any date you choose.
    Foreign currency trial balance
    Currencies with movements are shown with their foreign currency and TRY amounts.
    Balance sheet and income statement
    Prepared right away for any date or period.
    VAT reports
    Sales and purchase VAT reports are checked against the records behind the return.

    Periods, revaluation and exchange differences

    Deferred income and expenses
    Amounts that belong to future months or years are spread to the right periods on their own.
    Accruals
    Income and expenses are accrued so they are reported in the right period.
    Revaluation per invoice
    Each foreign currency invoice is revalued on its own. The revaluation shows in both the statement and the subsidiary ledger.
    Exchange difference invoices
    When an exchange difference invoice is issued, the earlier revaluation of those invoices is reversed. The difference is never posted twice.

    What it gives your business

    • Less manual accountingAccounts, sub-accounts and entries are created on their own.
    • Entries tied to documentsEvery entry is linked to the transaction and document it came from.
    • The same account structureAccounts open in the same structure in every company, every time.
    • Reports on any dayTrial balance, balance sheet, income statement and VAT report do not wait for month end.
    • Control over exchange differencesRevaluation and exchange differences run in one flow, so nothing is posted twice.
    • Correct period resultsAccruals and deferrals are handled automatically.
    • Easier e-LedgerRecords are prepared with the right type for the e-Ledger and sent from the cloud.
    • A strong audit trailThe link between document, transaction, entry and account is kept. Reviews and reconciliations get easier.

    The Factorbooks approach

    In Factorbooks, general accounting is not a separate area where records are keyed in after the work is done. Accounting starts the moment the transaction happens. It opens the account, creates the entry, links it to the document, handles foreign currency and period items and produces the report.

    Modules where this runs

    The autonomous process described here runs inside the catalog modules below.

    Frequently asked questions

    Do we need to build the chart of accounts ourselves?

    No. Accounts and sub-accounts open on their own in the same structure, based on each transaction. You can bring your existing account structure across with Enterprise Architecture when you move.

    Can we check the entries?

    Yes. Every entry is linked to its source document and its description carries the transaction details. You can open the record and see which transaction it came from.

    Is general accounting included in NUCLEO?

    In NUCLEO, accounting and tax stay with your accountant and records go to them by data transfer. Autonomous General Accounting is standard in MOTUS, NEXUS and IMPERA.

    Other autonomous modules

    All autonomous modules

    See it with your own data

    We will set the scope and the package together, based on your transaction volume.

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